Guidelines and Application Process
To be considered for a grant, qualified 501(c)3 organizations must approach a board member and be invited to submit a Letter of Inquiry. Â Then a board member may or may not invite the organization to submit a Grant Request. Â No unsolicited grant applications will be considered.
The B & E Collins Foundation makes a limited number of grants ranging in size from $1,000 to $15,000 two or three times a year. Â Grant requests are considered at the April/ May, August or November/December Board meetings. Â Only applications that have been solicited by a board member will be considered. A cover letter is to be sent stating the purpose and amount of the grant request two weeks before the actual grant request is submitted.
| Event | Time Frame | Description |
| Initial approach | Letter of Inquiry submission | |
| Invitation to Submit Grant Request | Within 20 days of receipt of Letter of inquiry | Invitation to submit a grant application form or a letter of no interest is sent to applicant |
| Application Deadlines | March 15th for April/May Decision
July 15th for August Decision November 15th for December Decision |
Deadlines give Board members time to review applications and raise questions or conduct site visits |
| Board Meetings | April/May; August; November/December | Board members review grant applications |
| Disbursement and Acceptance of Terms | Within 15 days of Board meeting |
Successful applicants sign Acceptance of Grant Terms |
| Grantee Reports | As set in the Grant Terms, either 6 months and/or 12 months | Grantees are required to provide a Grant Progress Report and/or Final Grant Report |